Event Application Process
Event Application Process
For both Outdoor and Indoor Special Events - Applications must be submitted a minimum of 60 days prior to the event. Any requests made within the 60-day limit may be declined if there isn’t adequate time to process application.
- Returning events - If you wish to hold your event again the following year, event applications must be submitted by Oct. 15. Any changes to dates or locations will be considered once all returning events are confirmed. Completed event applications must be emailed to events@vernon.ca.
- For newly requested events, they will be reviewed in order they are received and evaluated for approval. Returning events will be prioratized during the review process of newly requested events.
- For newly requested events, a non-refundable event application fee of $100 is due at time of booking request. The fee will be put on the account and used towards the balance of the booking. Should the event be unconfirmed the fee is forfeited. Please call 250-550-3678 to make the application fee payment over the phone by credit card.
- 20% deposit payment (non-refundable) - due at time of rental contract issued.
- Site Map / Route Map / traffic management plan - due 30-45 days in advance.
- Production Schedule (large events) & food vendor information - due 30-45 days in advance.
- Final payment - due minimum 30 days in advance.
- Certificate of Insurance - due 14 days in advance.
- Liquor Permit - due 14 days in advance.
- Interior Health Permit - due 14 days in advance
The City of Vernon supports event organizers in seeking opportunities to host regional, provincial, national, and international events. Prior to applying for these opportunities, event organizers are required to communicate and coordinate with the Manager, Customer Service - Recreation Services.
Contact
Phone: 250-550-3673
Email: vernonrec@vernon.ca